OFFICE OF THE MUNICIPAL CIVIL REGISTRY

Requesting a certified copy of birth, marriage, death record

ABOUT THE SERVICE

Civil registry documents such as birth, marriage & death certificates may be availed of by securing a certified transcription or photocopy from the office.

FEES:

Birth Certificate Fee                              P 50.00/copy
Marriage Certificate fee                        P 50.00/copy
Death Certificate Fee                            P 50.00/copy
Not available/ Destroyed                      P 30.00/ copy

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

How to avail of the service

Registration of birth and marriage certificates

ABOUT THE SERVICE

REPUBLIC Act No. 3753 mandates the establishment of a civil register in the Philippines where acts, events, legal instruments and court decrees concerning the civil status of person shall be recorded.

The birth of the child, being a vital event of a person, shall be registered within thirty (30) days from the time of birth in the office of the Civil Registrar of the city/municipality where the birth occurred.

For ordinary marriage, the time for submission of the Certificate of Marriage is fifteen (15) days following the solemnization of marriage while for marriage exempt from license requirement, the prescribed period is thirty (30) days, at the place where the marriage was solemnized.

FEES:

P  50.00

Requirement(s)

Certificate of Live Birth (COLB) or Marriage Contract

SCHEDULE OF AVAILABILITY OF SERVICE:
Monday to Friday  8:00 am to 5:00 pm

How to avail of the service

Registration of death certificates

ABOUT THE SERVICE

It shall be the responsibility of the nearest relative or spouse who has knowledge of the fact of death to report the same within forty-eight (48) hours if the deceased died without medical attendance.

The health officer shall examine and sign the death certificate and direct the registration of the death certificate to the Office of the Civil Registrar within the reglamentary period of thirty (30) days.

Requirement(S)

• Death Certificate
• Transfer of Cadaver                               
• Entrance of Cadaver
• Exhumation Permit          

FEES

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

How to avail of the service

Registration of Court Orders/Decrees and Request of Annotated Record

ABOUT THE SERVICE

Like other civil registry documents, court decrees concerning the status of a person shall be registered in the civil registrar’s office where the court is functioning, within ten (10) days after the decree/order has become final.

The following are registrable court decrees:

• Decree of Legal Separation
• Declaration of Nullity of Marriage
• Court decisions or order to correct or change entries in any certificate of births, marriage or death
• Declaration of Presumptive Death
• Repatriation or voluntary renunciation of citizenship
• Court decision recognizing or acknowledging of natural children or impugning or denying such recognition or acknowledgment
• Judicial determination of paternity affiliation
• Aliases

REQUIREMENT(S)

• Original/certified Xerox copy of the court order ( at least 4 copies each)
• Certificate of finality
• Certificate of court registration issued by the concerned Municipal/City Civil Registrar where the Court is functioning.

FEES

• Annulment                                        P 300.00
• Adoption                                           P 300.00
• Correction                                         P 300.00
• CTC of CO                                         P 50.00 per copy

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

How to avail of the service

Registration of Legal Instruments/Legitimation of Natural Child

ABOUT THE SERVICE

As a general rule, all legal instruments shall be registered in the civil registry of the place where they where executed except the following:

• Affidavit of Reappearance – where the parties to the subsequent marriage are residing;
• Marriage Settlement – where the marriage was recorded
• Admission of Paternity; and
• Acknowledgement; Legitimation; Voluntary Emancipation of Minor; Parental Authorization or Ratification of Artificial Insemination – where the birth of the child was recorded

Not falling under the aforementioned exceptions are the following registrable instruments:

• Acknowledgement
• Acquisition of citizenship
• Certificate of legal capacity of contract marriage
• Option to elect Philippine citizenship
• Partition and distribution of properties of spouses and delivery of the children’s legitime; and
• Waiver of rights interests of absolute community.

All legal instruments executed abroad shall be registered in the civil registry office of Manila.

REQUIREMENT(S)

• LEGAL INSTRUMENT

• LEGITIMATION OF NATURAL CHILD
• Marriage Contract of Parents
• Birth Certificate of the child
• Joint Affidavit of Legitimation of the parents
  
• Affidavit of Acknowledgement of paternity
• CENOMAR

FEES

• LEGAL INSTRUMENT

Registration Fee                  P 200.00

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

How to avail of the service

Requesting endorsement of registry records to the Civil Registrar-General

ABOUT THE SERVICE

As a rule, all civil registrars shall submit all civil registry documents to the Office of the Civil Registrar-General (OCRG) thru their respective NSO provincial offices within the first 10 days of the following month.

There are instances when the NSO cannot issue copy/copies to the interested party because their Office have no available record in its archive, or the current document is still with the NSO provincial office being processed.

To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or indorse the needed document on a piecemeal basis to the NSO.

þ Requirement(S)

NSO Negative Result Certification

FEE

• Endorsement Fee                      P 100.00

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

  How to avail of the service

Delayed registration of civil registry records

ABOUT THE SERVICE

Delayed registration of birth, marriage, death and court decrees—like ordinary registration made at the time of the event—shall be filed at the office of the Civil Registrar of the place where the event occurred, following the lapse of the reglamentary period to register.

Requirement(S)

• NSO Negative Result
• Affidavit of Delayed Registration
• Affidavit of Two (2) Disinterested Persons
• Baptismal certificate
• School records
• Certified true copy of marriage or death certificate.

FEES

• Late Registration Fee

• P 50.00
• P 10.00 per year of late registration

SCHEDULE OF AVAILABILITY OF SERVICE:
Monday to Friday  8:00 am to 5:00 pm

How to avail of the service

Applying for a marriage license

þ ABOUT THE SERVICE

Where a marriage license is required, each of the contracting parties shall file separate sworn application for such license with the proper local civil registrar of the place where either or both of the contracting parties reside.

The local civil registrar concerned shall enter all applications for marriage license filed with him in a registry book strictly in the order in which the same are received.

When the license is issued, the same shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue, and shall be deemed automatically cancelled at the expiration of said period if the contracting parties have not made use of it.

þ Requirement(S)

• Certified True/Xerox copy of birth certificate of applicants
• Pre-Marriage Counseling Certificate
• Parental consent if applicant is 18 yrs. old but below 21 yrs. old
• Parent Advice if applicant is 21 yrs. old but below 25 yrs. old
• At least one of the contracting parties must be a resident of the place where the local civil registry office is located.
• Death Certificate of widowed applicant
• Legal capacity to contract marriage (if  applicant is a foreigner)
• Tree Planting certificate

þ FEES

• Application Fee                                             P 200.00
• License Fee                                                 P 52.00

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

þ How to avail of the service

Filing petition for Change of First Name (CFN) or Correction of Clerical Error/s (CCE)

ABOUT THE SERVICE

Republic Act No. 9048 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change of first name or nickname in the civil register without need of a judicial order.

An administrative remedy in nature, it is a departure from the usual judicial process in correcting clerical errors or changing an entry in civil registry documents.  It is aimed at according petitioners an expeditious and cheaper way of correcting errors found in his record.

FEES

• Filling Fee for CFN P 3,000.00 (+ P1,000.00 service fee )
• Filling Fee for CCE P 1,000.00 (+ P500.00 service fee)
• Service fee P 500.00 for migrant petition

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

How to avail of the service

Registration of Foundling/Abandoned Children                                                                  

ABOUT THE SERVICE

A FOUNDLING is a deserted or abandoned infant or child found, with parents, guardian, or relatives being unknown, or a child committed in an orphanage or charitable or similar institution with unknown facts of birth and parentage.                                                                     
or abandoned infant or child found, with parents, guardian, or relatives being unknown, or a child committed in an orphanage or charitable or similar institution with unknown facts of birth and parentage.

Reglementary Period and Place of Registration

The finder/charitable institution within thirty (30) days shall make registration of the foundling in the Office of the Civil Registrar of the city/municipality where the child was found from the date of finding/commitment of the child.
Any report made beyond the reglementary period of 30 days shall be considered late, and the concerned party-registrant shall be required to state in a sworn statement the circumstances that caused the late reporting to the civil registrar.

Persons Responsible to Report the Event

Immediately after finding a foundling, the finder shall report the case to the barangay captain of the place where the foundling was found, or to the police headquarters, whichever is nearer or convenient to the finder. When the report is duly noted, either by the barangay captain or by the police authority, the finder shall commit the child to the care of the Department of Social Welfare and Development or to a duly licensed orphanage or charitable or similar institution. Upon commitment, the finder shall give to the charitable institution his copy of the Certificate of Foundling, if he had registered the foundling.

In case the finder is awarded the custody of the foundling by the proper authority, he shall give a name for the child and shall report the same to the civil registrar of the city/municipality where the child was found. Otherwise, the giving of name to the child and its registration as foundling shall be the responsibility of the Department of Social Welfare and Development or of the orphanage or charitable or similar institution where the child was committed.

 REQUIREMENT (S)

• Certification issued by the concerned Barangay Captain
• Police blotter/report
• Affidavit of the finder

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday to Friday  8:00 am to 5:00 pm

How to avail of the service